Parent/Carer account invitations directly from Class Charts

You are now able so send email invitations to parents/carers to invite them to create their own Class Charts account directly from Class Charts. The parent/carer email address will come directly from SIMS, so please ensure that all the details are up to date. There is a new setting to decide which contacts the email will go to: contacts with parental responsibility in SIMS, or all parents/carers that are linked to the pupil.

• Wonde schools only
• SIMS schools only
• Main school admin to request that we enable parent contact details via email if not already enabled, support@classcharts.com
• School settings > Pupils & Parents > Allow teachers to send parent account invitation emails to parents: School admins only (default), School admins & analytics users only, Enabled.
• School settings > Pupils & Parents > Who should receive parent account invitation emails: Only contacts with parent responsibility (default), All associated contacts to pupil.
  Please note: selecting ‘Only contacts with parent responsibility’ can only be used if approved within your Wonde portal. Please follow this guide to enable parental responsibility within your Wonde portal.
• Pupils details table, apply filters if needed, click ‘Parent accounts’, new button ‘Email parent account details to parents’
• Email sent to parent/carer with their full name, their code and steps to create an account, signed from Class Charts on behalf of the school.

The following email will be sent to the parent/carer:

Homework integration with Google Classroom

We now have an integration with Google Classroom. Once teachers have published their homework in Class Charts, there will be an icon for Google Classroom. Clicking this opens a new, small window and offers a selection of their classes they have in Google Classroom. If they are already logged in to Google via their browser then there is no need to re-log in. This is not linked to the teachers Google SSO. Pupils will see the description of the homework but for more information the pupil must click on the link provided which will redirect them to their Class Charts account. (Microsoft Teams integration coming soon.)

User Defined Fields – Wonde

We are now able to support user defined fields within Class Charts for schools integrated with Wonde. To enable this, we require a Class Charts Admin to email us on support@classcharts.com and request user defined fields to be enabled. They will then be available within School Settings > Custom Fields > Set up custom fields > ‘Add from SIMS’. Once selected, they can be used exactly like a custom fields and be displayed on pupil cards, pupil details table, analytics reporting and attendance display all page.

Sharing Dashboards

We now have the ability for users to share dashboards they have created with specific staff that have analytics access. This will be useful for SLT who do not wish for their boards to be accessible by all teachers with analytics permission but require certain staff to see the boards.

Pupil Report Redesign (Beta testing)

We have re-designed the pupil report to have a complete menu section with more in-depth sections (like analytics). This will help provide more information about the pupil in one place. You will have access to this new report via a button whilst it is in beta testing and will still be able to use the old report. The new report has sections for behaviour, attendance, wellbeing, homework (new design), detentions manager, on report cards, timetable, rewards, parent contact details, full activity feed. Print and export options will be released in the future, along with survey results, SEN information from Provision Map and custom fields.

Miscellaneous

Lesson filter has been added to attendance dashboards within analytics

Clear all filters button has been added to Analytics > Attendance > Display all

Integrated schools are now able to manually import custom fields. 3 lines menu > Import custom fields

Warning message to prevent unwanted seating plan changes if a class is opened by multiple teachers in different rooms

December 2021

Attendance

• Fire drill – now has the ability to display/print by house which will be useful for schools who work in vertical year groups. Along with all options being multi select, assisting with providing a fire drill report for 6th form pupils by selecting years 12 & 13. The fire drill is accessible by clicking the extinguisher icon in the top right.
• Graduated response report – now has the ability to add notes to cells for recording when action has been taken to improve pupil attendance. Along with export functionality, sortable columns, options to display results above and below set thresholds and a generate report button. You can find the graduated response report by heading to analytics > attendance.
• Setting repeat attendance – within the display all page and pupil profile, you are now able to set attendance for specific periods over a set date range, weekly or fortnightly. This can help when setting attendance for pupils who have interventions for the same period each week.
• Missed registers – now has a date selector so you are able to quickly select a date in the past. Analytics > Attendance > Missed registers.
• Reporting absences – when a parent reports an absence, they are now forced to select a date for when their child is going to be absent from school. This will help prevent weekends being selected. Export functionality has also been added to the absence table. For more information on reporting absences, please click here.
• Show timetabled teacher in mouseover – in display all and in the pupil profile, we are now displaying the timetabled teacher in the mouseover.
• Display all multiselect – the display all page now has multiselect functionality and will help attendance admins to select multiple year groups when setting attendance in bulk and will help if needing to mark siblings or friendship groups off with Covid etc.
• Attendance events (pilot) – for schools who have joined the attendance events pilot, the following updates have been added:
  • attendance events now have the ability to split attendance into AM or PM for sessions and lessons which will be helpful if wanting to be alerted of pupils who are consistently late to school
  • the lates event now has the same functionality as a behaviour event and will action a detention and/or negative points if a pupil has reached the set threshold
  • when Pupil is missing & Pupil is absent attendance events trigger, we now show the pupil name, the room they should be in and the code they received. If their absent code is replaced with a present/late code, this will also display. This provides all the information required if going to look for the missing pupil
  • badges have been added to the 100% attendance event, like behaviour events
  • year group selector has been added to all events to help exclude 6th form from events
  • new event for specific codes – this event will trigger when the set code is given

If any school wants to take part in the Attendance Events pilot then please contact us on support@classcharts.com. For more information on Attendance Events, click here.

Detentions

For schools who use the detentions manager, the following updates have been added:

• Duplicate detention pop up now displays the details of the detention so that the teacher setting the new detention has more understanding why they are unable to set the detention
• Detentions manager now has tick box to display detentions that have not been upscaled due to absence 
• Detentions manager now has choose columns button to allow teachers to choose what columns they see
• Detentions manager pupil name column is now sticky 
• When setting a detention, you are now forced to select a date so that detentions are scheduled
• In detentions report in analytics, you are now able to filter by subject

Miscellaneous

Allow analytics dashboards to be shared with other staff – creators of dashboards are now able to share the boards they create with other members of staff. Add last 7 days within the date selector for all analytics dashboard cards Ability to rename saved reports across all of analytics Private pupil notes no longer make the custom field show if there is only one note which is private New setting – Allow parents/pupils to delete wellbeing concerns – disabled by default. Mobile view of pupil details table has been redesigned

September 2021

Attendance 

• 6th form attendance – we have now added the functionality to select multiple periods to copy to session attendance. Head to School Settings > Attendance options > ‘Enable separate copy options for year groups: Yes, then further down the page at Copy attendance options you can now tab to year 12 & 13 and select multiple periods to copy to session attendance. Once multiple periods have been selected, when taking attendance in the class you will then be presented with a checkbox to copy the attendance to session. If there is no mark recorded for session it will be checked by default, however, if there is a mark in session the checkbox will be uncheck by default. If there is a mark that you wish to overwrite (dependant on overwriting rules, see School Settings > Attendance > Attendance Codes) then please ensure you check the box. There will also be the option to copy attendance to session when taking attendance within display all page or the pupil report page. This setting can be used for all year groups but this is not recommended. 

• Attendance percentage sharing with pupils & parents – we have now added the functionality to remove session percentage from the pupil and parent accounts for specific year groups. This will be useful for schools that do not record 6th form session attendance. Head to School Settings > Pupils & Parents > Attendance > Share attendance % with parents and pupils: All pupils are selected by default.

Pupil Timetable

• Pupil timetable added to pupil report – we have added pupils’ timetable to their report within the teacher view of Class Charts. The date selector works independently from report date selector. This will help teachers advise pupils of where they should be for the next lesson should they not have their planner or access to their timetable via their Class Charts account.

Detentions 

• Ability to change the word detention/detentions – we have now added the functionality for Class Chart staff to change the word detention/detentions in Class Charts. This will only been done on request by a School Admin account holder of Class Charts by contacting us on support@edukey.co.uk. 

August 2021

Attendance

• Graduated response report  – This new report shows pupils attendance percentage for each week over a set date range and red-amber-greens the pupils attendance as per the set parameters which can be found in the Attendance section of School Settings. This can be used to track responses to poor attendance to evidence what is being done to improve a pupil’s attendance.

Wellbeing surveys

• Add tutor group to pupil names in responses – this will help differentiate between pupils who have the same name.
• Return button – adding a return button to surveys for easier navigation

For more information regarding our attendance or wellbeing modules, please get in touch with support@edukey.co.uk